Executive Secretary to CEO - Premium Administrative Role in Bali

Join Baiwei Minibowl Sdn Bhd as an Executive Secretary to the CEO in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level administrative support to our C-suite executive while working in one of the world’s most sought-after destinations. Located in the picturesque Canggu, you'll be part of a dynamic team that thrives on innovation and excellence.

As an Executive Secretary to the CEO, you will play a pivotal role in ensuring the smooth operation of the company's administrative functions. You will be responsible for managing the CEO's schedule, coordinating high-level meetings, and providing exceptional support to the executive team. This role offers a unique blend of administrative excellence and the opportunity to work in a stunning, culturally rich environment.

In this role, you will use industry-standard tools such as Microsoft Office Suite, Google Workspace, and specialized scheduling software to manage the CEO's calendar and meeting arrangements. You will also be responsible for maintaining the CEO's office and ensuring that all administrative tasks are completed efficiently and effectively.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO's schedule and ensure all appointments are booked and confirmed
• Coordinate and attend high-level meetings, preparing agendas, minutes, and follow-up actions
• Provide administrative support to the CEO, including travel arrangements, expense reports, and correspondence
• Maintain the CEO's office, ensuring it is always clean, organized, and stocked with necessary supplies
• Assist with the preparation of reports and presentations for the CEO and executive team
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Support the HR team with administrative tasks as needed
• Assist with the organization of company events and functions

🎓 Kualifikasi & Syarat

• Minimum of 5 years of experience in an executive administrative role
• Proven experience with Microsoft Office Suite, Google Workspace, and specialized scheduling software
• Excellent organizational and time management skills
• Strong communication and interpersonal skills, with the ability to work effectively with senior executives
• High level of professionalism and discretion, with the ability to handle confidential information
• Fluency in both English and Indonesian languages is required
• Bachelor's degree in Business Administration, Secretarial Science, or a related field
• Experience working in a fast-paced, international environment is a plus

🛠️ Keahlian

Lowongan Terkait